Last Updated: 20-04-2025
Privacy Policy
If you publish work with us, your personal information, including the personal information of any named representative or beneficiary, is used in connection with the dissemination and promotion of your published work, and fulfilment of any contractual obligations, as is necessary for the purposes of our legitimate interests as a commercial organisation. Your name and affiliation will be published as part of authored work. Personal information is also used to handle payments or for other purposes, as is necessary to perform the contract entered into with us. In addition, we sometimes take photos and videos at events associated with your published work. Where photos and videos are taken at our events that feature you as an author, we may use those photos and videos for promotional purposes.
Data and information are at the heart of what RES Publishers does, and we take matters of data privacy seriously. We respect our relationships with customers, clients, visitors, sponsors, exhibitors, contributors, suppliers and colleagues, and the trust they place in us to hold their personal information. We have aligned this Privacy Policy with the EU General Data Protection Regulation (GDPR). The GDPR has established itself worldwide as a benchmark for strong data protection, therefore we have set itself to implement the highest standards in data protection. As GDPR and other regulatory bodies may have slight differences in the definitions used, we base the following Privacy Policy text on GDPR definitions, which have the same meaning. Notwithstanding the above, please note that whether and to what extent the GDPR is applicable to you depends on the individual case.
1. Scope
This website is made available by RES Research Centre and Publishers as the controller within the meaning of Art. 4 of the GDPR. RES Publishers is an open access publisher and provides platforms for open scientific exchange. The following privacy policy applies to the use of the website www.respublishers.com and the services offered via it. In the event of any data protection related inquiry, you can contact us at “[email protected]” or you can reach our data protection officer Mr. Irfan Shabbir Kayani at “[email protected]”.
This privacy policy informs you in accordance with Art. 12 ff. GDPR about how we handle your personal data when you use our website. In particular, it explains which data we collect and what we use it for. It also informs you about how and for what purpose this is done.
The protection of your personal data is important to us, especially with regard to safeguarding your personal rights when processing and using this information. When you use this website, various personal data are processed depending on the type and scope of use. Personal data is information that relates to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified directly or indirectly (e.g. by means of association with an online identifier). This includes information such as the name, address, email, telephone number and date of birth.
2. Automated data collection and processing by the browser
As with any website, our server automatically and temporarily collects information in the server log files that are transmitted by the browser while you are browsing through our website. Depending on the settings of your browser the following data are collected:
• IP address of the requesting computer
• the Internet page from which you visit us (referrer URL)
• Date, time and duration of the server session
• Browser type and version
• Type of end device and operating system used by the requesting computer
The storage of server log files is necessary for technical reasons to provide a functional website and to ensure system security. This also applies to the storage of your IP address, which is necessary and, under further conditions, can at least theoretically enable an assignment to your person. In addition to the above-mentioned purposes, we use server log files solely for the purpose of designing and optimizing our website in line with demand, purely for statistical purposes and without any reference to your person. A personal evaluation of the server log files does not take place. This data is not merged with other data sources. The access data collected in connection with the use of our website is only stored for the period of time for which this data is required to achieve the aforementioned purposes. Your IP address is stored on our web server for a maximum of two years for IT security purposes. For data, which is stored through cookies, please see section 3 below.
If you visit our website to find out about or use our range of products and services, the basis for the temporary storage and processing of the server log files is Art. 6 para. 1 lit. b GDPR (legal basis), which permits the processing of data for the fulfilment of a contract or for the execution of pre-contractual measures. In addition, Art. 6 para. 1 sentence 1 lit. f GDPR serves as the legal basis for the temporary storage of technical access data. Our legitimate interest in this regard is to be able to provide you with a technically functioning and user-friendly website and to ensure the security of our systems.
3. Cookies and tracking tools used on our website
This website uses cookies and other tracking technologies. Cookies are small text files that contain an identification number. Cookies are stored on your computer, tablet or smartphone (“device”) when you call up our website. If you call up our website again, your device can be recognised on the basis of this identification number.
When you visit our website for the first time you will be asked whether you wish to give your consent, that cookies that collect personal data may be set. You can give your consent for all cookies (button “Allow all”), select the cookie categories you want to accept and select the “Allow selection” button or by clicking on the “Show details” button to make more user-defined settings. There you can decide by activating or by setting a check mark whether you give your consent for certain services or for certain categories of services or refuse consent for certain services. Consent is voluntary and you can revoke it at any time.
Cookies
- Categories of cookies: Depending on the function and purpose of the data processing taking place, we categorise the cookies used on our website into the following three categories:
- Necessary: These cookies are necessary to provide you with website functions and to fulfil our legal obligations. The legal basis for the processing of your personal data is our legitimate interest (Art. 6 para. 1 lit. f GDPR) to make our website usable for you and to fulfil our legal obligations (Art. 6 para. 1 lit. c GDPR).
- Statistics: We use these cookies for statistical analysis purposes to statistically record the use of our website. Statistics cookies help us to improve our website and to offer you content that is of particular relevance to you. The legal basis for the processing of your personal data is your consent pursuant to Art. 6 para. 1 lit. a GDPR, which you can give via our cookie banner. Your consent is always voluntary and is not required for the use of the website itself.
- Marketing: We use these cookies for marketing purposes, for example to provide you with a better personal experience on our websites. The legal basis for the processing of your personal data is your consent pursuant to Art. 6 para. 1 lit. a GDPR, which you can give via our cookie banner. Your consent is always voluntary and is not required for the use of the website itself.
- Storage period of cookies: Session cookies are deleted after closing the browser. We also use persistent (“permanent”) cookies. Details on the storage period can be found in the cookie management tool.
- Individual cookies: For details regarding the individual cookies used, please refer to the “show details” section of our cookie tool.
4. Data collection and processing of voluntarily provided data
- Contact form or general contact: If you send us enquiries via the contact form or via one of the specified contact options, your message including the contact data you provide there will be stored and processed accordingly for the purpose of processing and answering the enquiry and in the event of follow-up questions. We do not pass this data on to third parties unless this is necessary within the scope of processing and answering your contact enquiry or you have given us your corresponding consent.
If you contact us in the context of an existing contractual relationship or contact us in advance for information about our range of services or our other services, the data and information you provide will be processed for the purpose of processing and answering your contact enquiry in accordance with Art. 6 para. 1 lit. b GDPR (legal basis), and otherwise to safeguard our legitimate interests in accordance with Art. 6 para. 1. Lit. f GDPR for the proper answering of contact enquiries.
The data you enter in the contact form will remain with us until the purpose for storing/processing the data no longer applies and mandatory retention periods (in particular any retention obligations under commercial or tax law) have been fulfilled.
- User Accounts: To make use of personalized services for the manuscript submission, you will have to register a user account with our journal’s websites. During registration we will ask you to provide some personal information, including, but not limited to, your name, valid e-mail address, affiliation, postal address, phone number, password, academic degree, position within your institution or organisation, and your research interests. Also, your IP address will be stored as part of your registration and each time you log into our services. Some of this information is required to properly set up the user account for you to use all of RES Publishers’ services. RES Publishers may use this information to fulfil our contract with you (e.g. the publication of your article). Furthermore, RES Publishers may also use this information internally, e.g., to evaluate and improve our services, respond to any queries, requests or comments you make, or to identify and prevent publication misconducts, claims or other liabilities.
- Newsletters: With your consent, you can subscribe to the newsletters we offer as part of our services (e.g. regarding journals or other offerings).
For the subscription to our newsletters, we use the so-called double-opt-in procedure. This means that after your registration, we will send you an e-mail to the e-mail address you provided, in which we ask you to confirm that you wish to receive the newsletter. In addition, we store your respective IP addresses used and times of registration and confirmation. The purpose of this procedure is to be able to prove your registration and, if necessary, to clarify a possible misuse of your personal data. Only your e-mail address is required for sending the newsletter. The provision of further, separately marked data is voluntary and will be used to address you personally. After your confirmation, we store the data you have provided for the purpose of sending you the newsletter (legal basis is Art. 6 para. 1 lit. a GDPR).
You can withdraw your consent to the sending of the newsletter at any time and unsubscribe from the newsletter. You can declare the withdrawal by clicking on the link provided in every newsletter email.
- How we protect personal information: We recognise the importance of protecting and managing personal information. Your personal information will be treated with the utmost care and security This section sets out some of the security measures in place.
We use a variety of physical and technical measures to keep personal information safe and prevent unauthorised access to or use or disclosure of it. Electronic data and databases are stored on secure computer systems with control over who has access to information using both physical and electronic means. Our colleagues receive data protection training and there is a set of detailed security and data protection policies which colleagues are required to follow when handling personal information.
While we take all reasonable steps to ensure that personal information will be kept secure from unauthorised access, we cannot guarantee it will be secure during transmission by you to a website or other services, as we do not control that transmission. We make use of HTTPS (HTTP Secure) whereby the communication protocol is encrypted via Transport Layer Security (TLS) for secure communication over a computer network. The website is loaded via HTTPS, represented by the lock icon in your web browser ensuring the transmission is secured with a certificate issued by an official security certificate authority to the Informa Controller operating it.
5. Disclosure to third parties
We pass on at least some of your data that we collect in accordance with the aforementioned paragraphs to processors. These process your data only on our instructions and not for their own purposes (Art. 28, 19, GDPR). These are companies that can be assigned to the following categories:
Third party tools, websites and providers of tools or services or individuals engaged by RES Publishers to support submission checks and processing, peer-review, the editorial process, integrity investigations and/or scientific communication.
Third party online databases, or platforms or indexing & abstracting services to share article data as published on respublishers.com.
Affiliates of RES Publishers to fulfill RES Publishers’ services and contractual obligations.
If you are associated with a university, institution, or society that has entered into an agreement with RES Publishers, your personal data like name and email address may be disclosed or shared in accordance with the terms and purposes stipulated in that agreement.
If we transfer data to recipients in a third country (located outside the European Economic Area, “EEA”), we will only do so if there is an adequate data protection level in accordance with Art. 44 - 50 GDPR. Some third countries are certified by the European Commission through so-called adequacy decisions as having a data protection standard that is comparable to the level in the European Economic Area. You can find a list of these countries at https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en. If a country does not have a comparable data protection standard, we ensure that data protection is sufficiently guaranteed by other measures. This is possible, for example, through binding corporate rules, standard contractual clauses of the European Commission for the protection of personal data, certificates or recognised codes of conduct. Otherwise, we do not transfer your personal data to countries outside the EU or the EEA or to international organisations, unless expressly stated otherwise in this privacy policy.
6. Duration of data storage
Unless otherwise stated, we initially process and store your personal data for the duration for which the respective purpose of use requires storage. If applicable, this also includes the periods of the initiation of a contract and the processing of a contract. On this basis, personal data is regularly deleted within the period required for the fulfilment of our contractual and/or legal obligations, unless its further processing for a limited period is necessary for the following purposes:
• Fulfilment of legal storage obligations (in particular due to commercial or tax law).
• Preservation of evidence, taking into account the statute of limitations.
7. Your rights
You have the following rights in relation to personal data relating to you:
• Right to access
• Right to rectification or erasure
• Right to restriction of processing
• Right to object to processing
• Right to data portability
Please send your request to RES Publishers through the e-mail address: [email protected].
8. Changes to this Privacy Policy
Please note that we update our Privacy Policy from time-to-time.
To keep up with changing legislation, best practice and changes in how we process personal information, we may revise this Privacy Policy at any time. Depending on the nature of the changes, we may update you via email if we have your personal information; or we may update the Policy without notice by posting a revised version on this website. To stay up to date on any changes, check back periodically.